Hosting visitors is not always fun, especially if it involves your company’s VIPs. You need to ensure that you provide them the best of everything that moment you met them at the airport. This can be a bit stressful and overwhelming.
But no need to panic. If you have some important company guests coming and you are assigned to be their host and guide, here are some tips that you can follow to be fully prepared for their arrival:
- Know who these guests are
The first thing that you need to know when you are hosting a bunch of VIPs is to know who they are. Usually, your company would give you a list of guests that you need to entertain. But don’t just settle for the names. If you can, dig deeper into their profile – hobbies, past times, favorite food, etc. These details mean seem trivial, but it would help with planning activities that you think they will enjoy. You also need to know the technical details such as their time of arrival.
- Create itineraries
Once you have all the details with you, you can start creating a couple of itineraries. Ask your boss for their business schedules and see where you can squeeze in some of the fun activities that you want your guests to experience. Be as detailed as possible when creating itineraries. Try to include the activities and people that will be involved in the activities – from the tour guides to the Dubai airport transfers. Make sure your boss approves the itinerary first before you proceed to the next step.
- Make early reservations and arrangements
Once your boss approved your itinerary, it is time to get moving and make reservations. This step is necessary, especially during peak seasons. Making early reservations will save you from cramming to find a replacement or backup in case your primary choice is full. Same goes with their accommodations. Arrange this as early as possible to ensure that your guests will have the best place to stay when they are in town.
- Arrange their transportation service
Your guests would probably want to stroll around on their own. It would be best to have a luxury bus rental in Dubai on standby in case they want to visit other places or there is somewhere they need to get to alone.